One of the goals when creating a staff schedule is to ensure proper shift coverage. This means scheduling the right number of people for each shift, as well as scheduling people with the right skills for each shift. For example, if you are scheduling staff for a hospital, then you’ll need a specific number of CNAs, LPNs, RNs, and doctors for each shift. You may even have to take additional requirements into consideration like scheduling a Spanish-speaking nurse on each shift. It can be difficult and time-consuming to make a staff schedule that meets all these requirements if you don’t have the proper staff scheduler tools.
In staff scheduling software, you can enter specific staffing requirements Mercy smart square. You can enter a specific number of employees needed for each shift by position, department, or location. This can be especially helpful if the acuity, nurse to patient ratio, is different for each department or unit in the case of a hospital’s staff schedule.
Once you’ve entered the staffing requirements for each shift, you can begin scheduling your staff. As you assign employees shifts, you’ll notice the coverage totals on the bottom of the scheduling worksheet will automatically display the number of employees for each shift, so you can compare the number of employees scheduled with the number of employees needed for each shift. Or, you can set up a coverage total to calculate the difference between the staff requirement and the coverage total, so you don’t even have to figure out the difference on your own. If you set the coverage total to calculate the staffing variance, it will display a number that will indicate if, and how much, you are over- or under- scheduled.
Scheduling for required staffing levels is only half the battle. In addition to scheduling the right number of people per shift, you’ll also need to make sure you are scheduling people with the right skills. Staff scheduling software should have a scheduling assistant tool that displays employees’ names, positions, and special skills. You should be able to narrow the display of employees by filtering by position or skill. The list of employee names in the scheduling assistant tool should change dynamically based upon their availability. For example, if they are already scheduled that day, their name can be omitted from the list.